Commercial lease administration and CAM reconciliation records, one firm

Summary

Lease administration records from one US commercial property manager: lease abstracts and amendments, estoppel certificates, option and renewal notices, annual CAM reconciliations and the email with tenants, owners and brokers around them. Disputes are argued section by section, for example over controllable expense caps, gross-up and capital exclusions, which makes the set useful for clause-level reasoning. Tenants are businesses only, and tenant, owner and broker names, guarantor details and bank information are removed.

Collected to order. We collect it from US companies for your order. Scope, volume and timing are confirmed in writing before you sign.

Pricing on request

Request scope and pricing

At a glance

Planned scope. Volume, sources and timing are confirmed in writing before you sign.

Records: 2.5Memails, lease records and documents
Size: 8.3 GB
Tokens, estimated: 980M
Years: 2012 to 2026
Firms: 1

Owner profile: One US commercial property management firm, 50 to 150 staff, office and industrial portfolios
Industry: Real estate
Data type: Finance and accounting operations
Headcount: 50 to 150 staff
Region: United States
Languages: English
Formats: JSONL, Parquet
Updated: 2026-10-11

Sources

System	Kind	Records
Microsoft 365 mail	Email	2.4M messages
MRI lease administration	Contracts	21.6K lease abstracts and amendments
Shared drives	Shared files	64K estoppels, notices and CAM reconciliations

Good for

training agents to abstract commercial leases into structured terms
evaluating clause-grounded answers to tenant CAM reconciliation disputes
tracking critical dates such as option windows and notice deadlines
long-context reasoning over leases with many amendments

Fields

Field	Type	Description
record_id	string	Stable record id
record_type	enum	email, lease_abstract, amendment, estoppel, notice or cam_reconciliation
property_ref	string	Property code
tenant_ref	string	Tenant code, stable across the lease history
lease_sections	array<string>	Lease sections and exhibits the record cites
dated	timestamp	Send or effective date in UTC
author_role	enum	lease_admin, property_accountant, property_manager, tenant, owner_rep or broker
subject	string	De-identified subject or document title
body	string	Message or document text
critical_dates	array<string>	Deadlines the record creates or changes

Example record

{
  "record_id": "LA-E-0682219",
  "record_type": "email",
  "property_ref": "[SITE_9]",
  "tenant_ref": "[COMPANY_22]",
  "lease_sections": [
    "6.3(b)",
    "6.4",
    "Exhibit D"
  ],
  "dated": "2026-04-28T14:10:33Z",
  "author_role": "tenant",
  "subject": "Dispute of 2025 CAM reconciliation, Suite 200",
  "body": "Under Section 6.3(b) controllable operating expenses may not rise more than 5 percent a year, non-cumulative. The 2025 reconciliation shows controllables up 9.2 percent, mostly from the new security contract and snow removal, which we read as controllable. The roof replacement was also amortized into operating expenses, but Exhibit D excludes capital repairs except those that reduce operating costs. Please send the general ledger detail and the gross-up calculation at 95 percent occupancy within the 60-day audit window in Section 6.4.",
  "critical_dates": [
    "2026-06-27 tenant audit window closes"
  ]
}

One record, de-identified. Placeholders such as [PERSON_12] and [COMPANY_4] stay the same across the whole dataset, so threads still read correctly.

Licenses available

Exclusive
One buyer. Nobody else can license it during the exclusive term, usually 2 years.
Non-exclusive
Licensed to more than one buyer.
First look
One buyer gets 2 to 4 weeks to make an offer before anyone else sees the dataset.

What ships with it

Datasheet: what it is, what it is good for, verified size, sources, years, format and limits.
Provenance file: the owner shown by code, staff notice and consent status, exclusions, mapped to the EU AI Act Article 53 training-data summary and California AB 2013.
Manifest with a hash for every file.
QC report and de-identification report.
Your own copy, with unique canary records.

How it is de-identified

Default exclusions removed, files flattened to text, identifiers found in three layers and replaced with consistent placeholders, and the result measured against a 99% bar for each identifier type in each source.

The full method